Employment Offer Letter

An employment offer letter letter is issued when the company is willing to hire a candidate to an open vacancy. This offer letter usually contains the information related to the job terms and conditions or contract details. In addition to this the job offer letter also contains the information regarding the salary package along with other benefits, contract details if any, period of probation if any, number of allowed paid holidays and other terms and conditions .This letter is written using full block format where every information is mentioned on the left hand side. The letter begins with the sender’s information that includes sender’s name, sender’s address and sender’s phone number. After the sender’s information the date is mentioned with the format dd/mm/yyyy and then the receiver’s information is mentioned. The receiver’s information includes the receiver’s name, receiver’s address and receiver’s phone number. Next the recipient is addressed using a suitable salutation and then the main body of the letter begins. The main body of the letter includes all the relevant information regarding the job offer. Finally the letter is closed with ‘Sincerely’ which is then followed by the signatures of the sender and his/her name.


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    Sample Employment offer Letter:

    Anne David

    Human Resource Manager

    AX Solutions, London

    United Kingdom


    Joe Adams 149-A
    Main Boulevard London
    Dear Mr. Adams

    We are pleased to inform you that you have been hired for the post of Assistant Information Technology Manager at AX Solution. Please note that  if you are willing to accept this employment offer then you will have to sign a 2 year contract for which you will have to report at our office reception on 8th January, 2013 at 9:20 am. Your monthly salary will be $ 5,000 and in addition to this you will be given a monthly house rent of $ 1000 as well.
    Please find the terms and conditions of the employment in the attachment. If you have any queries then do not hesitate to call us at the mentioned phone number.
    We wish you best of luck in becoming a part of AX Solutions.
    Signatures of Anne David
    Anne David

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    Template of Employment offer Letter:

    Sender’s Name
    Sender’s designation
    Sender’s address

    Receiver Name
    Receiver Address
    Receiver Phone

    Dear Mr. / Ms. / Mrs.  _______

    Congratulations! You have been hired for the post of ______________ in our company. In order to proceed further you are requested to arrive at our head office on __/__/____ at _:__ __.  Please note that our office timings are 9:00 am to 6:00 pm from Monday through Friday.
    In order to know more about the job responsibilities and salary information please find the documents in the attachment.
    If you still have any queries feel free to contact us on the phone numbers mentioned.
    Best Wishes.
    Signatures of the Sender
    Name of the Sender

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