How to Plan an Art Auction

No matter you are an artist, a promoter or just an organiser who is planning an art auction, it is very important to know the tricks of trade. You must understand that there are certain things that make an auction effective. These things include the motive of auction, credibility of organisers, the beneficiaries of the auction etc.

If you are new to the business then it can be an uphill task to plan and organise an effective art auction but following couple of tips can reduce the difficulty level. Remember, a little bit of research and planning can do wonders.


  • 1

    Arrange funds:

    First and the foremost thing you need to do is to consider your budget as you will have to spend some money on the arrangement of auctioneer, artists, place, food, decorations etc. If you do not have enough money then the best thing is to request the visitors to buy ticket as its price will help you to cover the expenses.

  • 2

    Set a goal:

    Next thing you have to do is to set a fundraising goal. This will help you to decide the scale of your auction. If the money you want to raise is big then you should place more items in the auction and invite maximum donor artists and visitors.

  • 3

    Plan ahead of time:

    Planning an art auction is not an easy thing as there are lot of things involved apart from the management. You must start planning at least 6 months ahead of time. Make teams and assign them different tasks such as decorations, food, publicity, coordination etc. You should complete all the arrangements at least a week before the auction and do some rehearsal to avoid any blunder. It is better to manage all the teams instead of being involved in everything.

  • 4

    Find items to auction:

    Finding items to auction is the most important thing in this process as your fundraising goals depend on these items. Know your potential buyers and offer them something of their own taste. Try to place items of famous artists as people will not hesitate in spending money.

  • 5

    Arrange auction software:

    As there will be lot of purchasing and selling in the event so you should consider buying software to keep the record of all transactions.

  • 6

    Arrange auctioneer and guests:

    Last but not the least, you should make a guest list and arrange an auctioneer to control and entice these guests for buying.

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