How to Take Good Meeting Minutes

Meeting minutes are basically the notes that one or more attendants of the meeting compile for future reference. These notes comprise of all the decisions taken during the meeting and the responsibilities assigned to different participants. If you want to get the attention of your boss and other senior employees, prepare minutes of a meeting in an effective manner.

Taking good meeting minutes is something tricky but not difficult to do. It will help you to manage your responsibilities in a systematic and efficient manner. If you do not know how to take good meeting minutes, take help from this post.

Things Required:

– Pen and notepad
– Laptop (optional)
– Voice recorder (optional)

Instructions

  • 1

    First, you should decide which method you will use for taking meeting minutes before the actual meeting starts. You can write down meeting minutes on paper or record the meeting with a voice recorder. If you are good at typing, take your laptop in the meeting room and keep typing out all of the main points of the meeting.

  • 2

    Make sure you do not forget to mention the subject of the meeting, location, time, date and all participants of the meeting. You should write this basic information on the left side of your page.

  • 3

    Make sure you stick to the agenda of the meeting while taking meeting minutes. However, it is better to know the agenda of a meeting beforehand which will help you to prepare the page accordingly. It will also help you to write down the main points quickly without putting in the basic details of the meeting.

  • 4

    Note down all major points of the meeting and also the responsibilities or tasks. It is better to use the first or second name of employees who are attending the meeting and write down the tasks, which are assigned to them next to their name.

  • 5

    Decision is the most important aspect of any meeting. You should not miss any decision taken in the meeting while preparing meeting minutes. Also, add key points and statements associated with that decision.

  • 6

    You should be specific in taking notes of minutes of the meeting. Make sure that your meeting minutes are accurate and there is nothing ambiguous in it. Tasks and those responsible to complete these items should be mentioned accurately.

  • 7

    After the meeting, you should convert these meeting minutes into a spread sheet or any Excel sheet. It will help you to give them a decent outline and share them with all attendees of the meeting.

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