Telephone Interview Email

There are certain cases when an applicant is short listed for the interview in an organization but it cannot take place in time as the person who has to take the interview is not available. In recent times, there has been a solution to this problem and many companies have opted for a Telephone Interview.

When writing a Telephone Interview Email, congratulate the applicant first on being short listed in the first paragraph. In the second paragraph, mention the date and time of the interview and in the concluding text, wish the candidate all the luck for the interview.


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    Sample Telephone Interview Email


    Dear Damien,

    I am writing this email to inform you that you have successfully cleared your final test with Sub Investments Limited and the management is extremely impressed by your test results.

    It is stated that our Director Charles Keith is currently out of country on an official visit and will not be here until the end of next month. The management does not want to delay the decision on your application which is why we have arranged a Telephone interview with you on April 25, 2012.

    Mr. Keith will be free on the day from his busy schedule on that day and is willing to join you for the interview at 3 pm GMT. We would like to know about your schedule for that day so that the things can be finalised. I will make sure that you are reminded in advance for the interview so that you are well prepared.

    In case you have any queries, contact us on 8788990 and let us know about your problem. We wish you all the best for the interview and are hopeful that you succeed.

    With regards,
    Thomas Albert
    Human Resource Manager
    Sub Investments Limited
    124-GH BV76 Avenue
    April 15, 2012

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    Template of Telephone Interview Email

    [Email address of Applicant]

    Dear _______,

    It is stated that your application was reviewed by our management and we are pleased to inform you that you have been short listed for the interview.

    However, our HR manager __________ is currently out of station and will not be back for the next ___ days. We have arranged a Telephone Interview for you so that your and our company’s precious time can be saved.

    The interview will take place on __________ at ____ GMT and I will inform you in advance. We wish you all the best for the interview.

    Yours sincerely,
    [Sender’s Name]
    [Sender’s Title]
    [Organization’s Name]
    [Organization’s Address]

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