Application Unsuccessful Email

If your job to overlook and help in the hiring process at a company, one of the things you may be required to do would be to notify candidates about the status of their job application via email.

Since the task is to write an application unsuccessful email, inform the candidate that the job application submitted was deemed unsuccessful by the hiring panel at your company.

Then write a few lines about the reason of for the application being successful. Finally, conclude the email in an appropriate manner such as wishing the candidate good luck.


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    Sample of Application Unsuccessful Email


    Subject: Job application unsuccessful

    Respected Mr. Frenzer,

    This email is regarding the job application which you sent to ABC Enterprises Limited for the post of Assistant Manager on April 25, 2013. On behalf of ABC Enterprises Limited, I would like to thank you for your interest in working with the company.

    However, your application for the post of Assistant Manager was unsuccessful. There were a number of reasons which lead to the decision of your application being unsuccessful. Even though your resume was quite impressive, there were a number of candidates who met our specific requirements in a more appropriate manner. Furthermore, your expected salary was more than our Accounts Department has allocated for the post of Assistant Manager.

    Since you resume was quite impressive, we will keep it in our database and contact you if a more appropriate post becomes available.

    We sincerely wish you the best of luck for your employment search.


    George Williams

    Human Resource Manager

    ABC Enterprises Limited

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    Template of Application Unsuccessful Email

    To: [Recipient’s email]

    Subject: [Subject of the email]

    Respected [Recipient’s last name with title]

    I am writing this email about your application for the post of [Designation] at [Name of the company]. The application was received on [Date].

    Unfortunately, after due consideration, you were deemed to be an unsuccessful applicant by the hiring team at [Name of the company]. The basic reason for this decision was the fact that your employment history did not meet our requirements. Furthermore, your qualifications were not exactly what we were looking for.

    However, we did find your resume quite impressive in a number of other aspects. We can contact you at your discretion if a more suitable designation comes up.

    I would like to take this chance to wish you good luck for your search towards a proper employment.


    [Your name]

    [Your designation]

    [Name of the company]

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