Business Closure Email

It is never an easy time when a business is being closed. There are so many people who are attached with it. Some of them are losing their means of livelihood and others are losing a significant part of their products or services.

It is not easy to announce that the business is being closed for any particular reason. One of the best ways to do this is to send an email out to the stakeholders and let them know about this development. Make sure this email is sent well in advance of the actual closing date so everyone can make adjustments that might be required.

Start the email with the unfortunate news that the business will cease to continue operations from a specified date. Keep this paragraph brief.

In the next paragraph, shed some light on the business as well the as the relationship it maintained with the addressee and how much the company valued it.

In the end, wish the person all the best in his or her endeavours and conclude the email.


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    Sample of Business Closure Email:

    Subject: Closure of Business

    Dear James,

    We would like to regretfully inform you that our company, Adam Clothing will be closing down at the end of August of 2013 due to slow business and consistent losses suffered in the last year.

    We have been in business for the last 30 years and it makes us sad to come to such a decision. You have been one of our most important vendors and have been an integral part of our organisation’s supply chain. We appreciate all the good times we have shared and thank you for the help you provided us.

    We hope that your business continues to prosper as you definitely know how to please your clients with your excellent services.


    Adam Smith
    Managing Director
    Adam Clothing

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    Template of Business Closure Email:

    To: [Email address of addressee]
    Subject: [Subject of email]

    Dear [Name of addressee],

    We are sad to inform you that our [name of company] will be concluding all activities from [date] due to [reasons for closure].

    We have maintained a presence in [field of business] and have valued your services in the [name of department] department for the last seven years. It has indeed been a pleasure having you on board.

    May you have success in all your endeavours in life.


    [Name of Sender]
    [Company Name]

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