Business Follow Up Email

If you find yourself in a situation when you are not getting any response even after giving a perfect business proposal then sending a business follow up email is an effective way to get the best out of your efforts.

However, it is not that easy as you will have to tactfully address the other party. Keep in mind that the other party is not accountable to you for this so you must choose your words carefully. Writing a business follow up email can be an uphill task but you can do it by following a few simple directions.

First, you should ensure that the email address you are putting is valid and the subject of this email is mentioned otherwise it will be a futile exercise.

Use an appropriate salutation to start your email and then mention the purpose of this correspondence immediately in the opening paragraph. Try to keep your sentences short and to the point.

Use the second paragraph of your email to give the brief history of this particular issue. It is better to include facts and figures to remind the other party.

In the end, provide your complete contact information for further correspondence and then conclude your email with an appropriate closing sentence.


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    Sample of Business Follow Up Email:

    Subject: Follow up of business proposal

    Dear Mrs. Hagen,

    This email is about the status of the business proposal that we sent on March 13, 2011. You said that you will get back to us after reviewing this proposal in a couple of days. Unfortunately we did not hear from you so we are sending this message to ask you about your decision.

    If you remember, we had a meeting in your office and we offered to provide you technical facilities for broadcasting your programmes. Our company Tech Inn Pvt. Ltd. specialise in all types of technical facilities for audio and video broadcasting. You told us about your requirements and discussed our quotation.

    We would be grateful if you will inform us about the status of the proposal. If there is anything you want to ask, please feel free to contact us on 671-949-103.

    Thanking you in anticipation,

    Edward Charlie
    Managing Director
    Tech Inn Pvt. Ltd.

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    Template of Business Follow Up Email:

    To: [email address of the recipient]
    Subject: Follow up of business proposal

    Dear [Name of the addressee],

    This email is to request you about [mention the thing you want to discuss]. As you know, we had a meeting at [mention the location, time and date] and we discussed [give details of the deal].

    We sent you a proposal and that you intended to respond to in a couple of days. If you have any doubts, allow me to show you that our company [highlight positive aspects of your organisation].

    We are waiting for your response and if you have any questions then please contact us on [give contact information].

    Thank You.


    [Your Name]
    [Your designation]
    [Company name]

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