Business to Business Email

Business to business communications is extremely important for businesses to thrive. This communication is often about products and services that are exchanged between businesses. As is the case, the vendor is a client to another vendor.
Emails are an effective and efficient way to conduct business to business communication. These emails can reduce the time needed to sort matters out and you can actually achieve in hours which would previously have taken weeks. Start the email by clearly explaining the purpose in the first paragraph.

In the second paragraph, shed more light on the importance of the topic under discussion and how it can impact both organisations.

Conclude the email by expressing hope of a strong business relationship to develop or to continue in the future. Do not forget to put the appropriate closing at the end of the email.


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    Sample of Business to Business Email:

    Subject: Increase in Requirements

    Dear James,

    I am emailing you to ask you to increase our weekly supply of tuna fish from 100 pounds to 140 pounds effective from the next order as the demand of tuna based dishes has recently gone up. The terms of payment are requested to remain the same as before.
    As we are a growing restaurant and relatively new to the market, we will have to add to our supply needs gradually. Thus, we are ordering more on the basis of what is needed and not taking any chances of the cooking supplies going bad due to a drop in demand.
    We have so far had a great working relationship and hope that this can continue in the long run.


    Wayne Michaels
    Head Chef
    Foods Unlimited

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    Template of Business to Business Email:

    To: [email address of the receiver]
    Subject: [subject of email]

    Dear [name of addressee],

    We are currently looking for export quality t-shirts in the colour of white. It is our understanding that you export top quality t-shirts and therefore we are willing to place a sample order of 3000 shirts.

    Kindly provide us with all the details in this regard and please give information of all qualities that are available on the products that you offer. We are looking to find a permanent supplier for large orders. It is our hope that we can build a positive business relationship with your company in the future.

    We look forward to your response in this matter.


    [Name of Sender]
    [Company Name]

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