Employee Resignation Announcement Email

An employee resignation email announcement is sent out when an employee leaves your organisation and the management wants to inform all other employees about the resulting changes.

The email is typically sent to all the staff members working in your company and serves as an opportunity to appreciate the outgoing colleague’s achievements alongside any important changes or developments.

Here we will show you how to write an employee resignation announcement email and also provide a sample and a template to help you write your own.

Tips for Writing an Employee Resignation Announcement Email

  • Make sure you highlight the achievements of the outgoing employee
  • If there are any important changes being made due to his/her departure, you might want to mention them as well
  • Any farewell party or event being held should also be stated in the email
  • If the outgoing employee left any contact information he/she wanted to share, provide that in the email
  • Invite any queries or questions regarding the change from your existing employees


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    Sample of an Employee Resignation Announcement Email

    To: all@abcgroup.com
    cc: XYZoffice@abcgroup.com
    Subject: Employee Resignation Announcement

    Dear Staff,

    This e-mail is being sent out to announce the resignation of James Morrison, who has decided to move on towards bigger opportunities after having worked with ABC Group as Assistant Manager Operations for five years.

    Mr. Morrison started with ABC Group in 2009 as a Senior Operations Officer and eventually worked his way up to Assistant Manager Operations. He has been a valued part of our team over the past five years and all his colleagues have had a great time working with him.

    He is expected to join another company as Manager Operations, for which we all wish him every success.

    I would also like to request all of you to join us at the farewell party that the company has arranged for James. It will be held on June 27, 2014, in the Conference Hall.

    I look forward to seeing all of our staff members at the farewell party, giving a toast to our colleague and friend, a person who brought a lot of success to this company.


    Alex Eisenberg
    Manager HR
    ABC Group

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    Template of an Employee Resignation Announcement Email

    To: [email for company-wide broadcasts]
    cc: [email for head office/COO/CEO]
    Subject: Employee Resignation Announcement

    Dear All,

    It is to inform you that [Name of employee] has resigned from the position of [Recent position held], with the resignation effective from [Date].

    [Name of employee] joined [Company name] in [Year] as [Job Position] and worked really hard to reach the position of [Recent position held]. All the staff members really enjoyed working with him, in the last [number of years] years.

    [Briefly explain employee’s immediate career plans]. We wish him best of luck for all his future endeavors.

    The company has decided to throw a farewell party for co-worker and friend, on [Date], at [Venue]. You are hereby requested to attend the party giving toast to one of our most valued employees.


    [Your Name]
    [Your Position]
    [Company Name]

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