Office Lunch Invitation Email

Outings, events, parties and lunches are very important to refresh your employees and give them a chance of scenery every once in a while. This not only results in improved productivity, but employees also appreciate the organization’s effort and consideration.

If you are in the HR department of an organization and are in charge of arranging events, an office lunch is the most convenient and time efficient idea. Here we will show you how to write an office lunch invitation email for all the employees once you have finalized all the details.

Tips for Writing an Office Lunch Invitation Email

  • Maintain a cordial tone throughout the letter
  • Appreciate the employees for their performance and share how the lunch is a token of appreciation from the organization
  • Give complete details regarding the lunch, including the date, venue and time
  • If there are any special requirements, state them in the letter as well
  • Invite questions and queries


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    Sample of an Office Lunch Invitation Email

    Subject: Invitation for Office Lunch

    Dear All,

    It is my great pleasure to inform you that our company Sky Communications has organized an annual lunch and your presence is requested on Saturday, June 17, 2014 in Gun’s Smoke Café, located at Sunset Boulevard, London.

    The main objective of this lunch is to bring all team members on the same platform and celebrate the commendable success of the company during the last quarter. You should not miss this opportunity to have great food with your colleagues and get a change of scenery.

    Please note that the timings for the lunch are from 12 pm to 3 pm, and if you have any questions or concerns, you can contact me at 980-478-531 for further details.

    Hope to see you at the lunch.


    Paul Adams
    Communication Officer
    Sky Communications

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    Template of Office Lunch Invitation Email:

    To: [Email addresses of the recipients]
    Subject: [Office Lunch Invitation]

    Dear [Name of the recipient],

    This email is to invite you for our annual lunch, which is scheduled for (Date of lunch), at (Venue for lunch) between (Timing for lunch).

    [Name of the organization] has been arranging this annual lunch for the past 8 years, and it is a great opportunity for colleagues and staff members from different departments to get together, know more about each other and enjoy some time away from the office environment.

    Your attendance is eagerly expected at this important event.
    If you have any questions or suggestions please feel free to reply back.

    We would appreciate a confirmation from your end by (Date of confirmation).

    Best regards,

    [Your Name]
    [Your Designation]
    [Your Organization’s Name]

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