Office Farewell Invitation Email

When you work in an office or organization for a long time, you develop a very close relationship with your colleagues. And if any of them decides to leave, throwing a farewell party is a good way to show how much the person meant to you. However, it can’t be from you alone, and you will need to get other colleagues on board as well.

In this guide we will show you how to write an office farewell invitation email and also give you a sample and a template to work with.

Tips for Writing an Office Farewell Invitation Email

  • Start with the departure of your colleague and get to the point
  • Invite everyone to the farewell, and if it’s a surprise, ask them not to tell the colleague in question
  • Take the opportunity to appreciate the outgoing colleague’s work
  • Give all the details regarding the farewell, including the venue and the date
  • If there are any particular requirements, state them too
  • Invite queries before signing off


  • 1

    Sample of an Office Farewell Invitation Email


    Subject: Invitation for farewell party of Mr. Josh Allen

    Dear all,

    This is an official invitation for the farewell party the company has decided to throw in honor of Mr. Josh Allen, our esteemed Marketing Manager, who will be leaving us at the end of this month.

    Mr. Allen has been working in our organization since the last 9 years and has worked his way up to the managerial ranks. He has consistently proven to be an asset for our company and has been behind some of the most successful marketing strategies we have implemented.

    With this farewell party we hope to express our appreciation and value for his work and time and we would like all of you to join us for it.

    The party will be held on 28 June, 2014 at 6:30pm and the conference room #5 will be decorated for it. We are hoping to surprise Mr. Allen, so please be kind and don’t tell him about it.

    Let me know if you have any suggestions, ideas or questions. Hope to see you all at the party.

    Thank you for your time. Please ensure your presence in the farewell by replying to this email.


    Richard Adams,
    Human Resource Manager
    Hartford Corporation

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    Template of an Office Farewell Invitation Email

    To: [email addresses of the recipients]

    Subject: [subject of the email]

    Dear all,

    This is to inform you that the management has decided to organize a farewell party in honor of our outgoing (Employee’s Designation), (Employee’s Name) who is going to leave our company at the end of (this month/this week).

    Mr. (Employee’s last name) has been a valuable asset for our organization, having worked diligently and dedicatedly for the last (Number of years working).

    The party will be held at (Venue/Hall) on (Date of party) at (Time of party). We expect everyone to attend the event and make it a special one for Mr. (Employee’s last name).

    If there are any suggestions you’d like to make, please feel free to write back to me.


    [Your name]
    [Your designation]
    [Your company’s name]

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